Pricing
Starting prices. Fixed monthly. Month to month.
Three levels, each a layer on the one below. The number you see is the starting point for a single entity; your fixed price is confirmed after a 20-minute call and a look at the file. Compare it with the $90,000 to $250,000 a year a full-time controller or CFO costs.
Bookkeeping
- Weekly transaction coding
- Monthly close by the 10th business day
- Bank, card and loan reconciliations
- AR and AP agings
- Sales tax and 1099s
- 24-business-hour email support
Controller
- Everything in Bookkeeping
- Reviewed, signed-off close
- Monthly package: 3 to 8 KPIs with commentary
- Budget vs actual and annual budget
- Lender and investor packages
- Monthly 30 to 60 minute review
Fractional CFO
- Everything in Controller
- 13-week cash forecast
- Monthly Financial Intelligence Session
- A strategic partner at the table, recommendations in writing
- Growth tier $4,000: scenarios, 5 KPIs, QBR
- Executive tier $6,500: leadership meetings, budget, lenders, exit prep
Add-ons and projects
| Item | Price | Notes |
|---|---|---|
| Accounts payable (bill entry, approvals, payment runs in BILL or Ramp) | from $150 / mo | Scaled by bill count |
| Payroll processing (Gusto or your PEO) | from $150 / mo | Scaled by headcount and states |
| Catch-up and cleanup | from $500 | 1x to 6x the monthly fee by months behind; table |
| QuickBooks Online setup | $750 | Chart of accounts, classes or projects, bank feeds, users |
| BILL implementation | $500 | Approval workflow, vendor setup, sync |
| Gusto implementation | $500 | Employees, contractors, states, benefits mapping |
| Tax returns (business and owner) | quoted | Prepared and signed by licensed CPAs; details |
| Quality of Earnings preparation, financial model, buy-side diligence | quoted | Fixed-price projects |
What a full-time hire costs instead
| Option | Annual cost | What you get |
|---|---|---|
| Full-time bookkeeper | $55,000 to $75,000 loaded | One person, daily entry, no review |
| Full-time controller | $90,000 to $130,000 loaded | One person, review and reporting, vacation gaps |
| Full-time CFO | $150,000 to $250,000 plus equity ask | One person, strategic, often over-hired for a $5M company |
| ProvenCFO: bookkeeping + controller + CFO Foundation | $37,800 and up | Three roles, a team, systems that stay if people change |
Salary ranges are 2026 US market figures for small and mid-size companies and vary by region and experience; they are for comparison, not an offer.
Questions about price
Why publish prices?
Because the first question every owner asks is 'what does this cost?' and most firms will not answer it until after a sales call. Starting prices let you decide whether to spend 20 minutes with us.
What makes the price go up from the starting point?
Number of entities, transaction volume, inventory, project or client accounting, multistate sales tax, payroll headcount, and how current the books are when we start. We quote a fixed monthly number after a short call and a look at the file.
Is there a contract?
Month to month, 30 days' notice. Cleanup and implementation projects are fixed-price and paid at signing.
What does a typical client pay?
A single-entity company between $2 million and $10 million in revenue, with bookkeeping and controller, usually lands between $1,650 and $3,000 a month. Adding CFO Foundation takes that to roughly $3,000 to $4,500.
How does this compare to hiring?
A full-time controller costs $90,000 to $130,000 a year loaded; a full-time CFO $150,000 to $250,000. Bookkeeping, controller and CFO Foundation from ProvenCFO is about $36,000 to $54,000 a year for a team of three roles.
Do you charge hourly?
Monthly services are fixed-price. Project work (cleanup, implementations, Quality of Earnings) is quoted fixed. We do not bill in six-minute increments.
Start here
Get your fixed monthly price.
Twenty minutes and a look at your file. We tell you the level that fits and the number. Nothing is sold on the call.